NOAA - Personnel Capabilities User Roles and Permissions
NOAA
Personnel Capabilities
User Roles and Permissions
Role access and permissions by module area
1. User-role and permission model
Term | Meaning |
User role | A system permission code assigned to a user account. A role determines which Personnel Capabilities pages the user can open and what the user can do there. |
Personnel Capabilities | The administrative module used to view or manage people, training, capabilities and related setup. |
Portal | The self-service area. Most portal permissions concern the signed-in user's own data. |
Ground Data | Setup and reference information used by the module, such as trainers, Tasks / Skills, courses, providers and capability definitions. |
Overview | A page used to view operational records or status. Some roles can also add or update records from an Overview page. |
Manage | A page used to maintain records, definitions, groups or requirements. |
Data scope | The people or records to which a permission applies, such as all people, the user's own personnel groups or the signed-in user's own data. |
Role categories
Role category | Roles | How the category is used |
Module access roles | PERSONNELCAPABILITIES_ADMIN | Provide administrative, editing, own-group, functional view/edit, or own-data access to Personnel Capabilities areas. |
Cluster-specific roles | MANAGE_CERTIFICATES_GROUP | Provide focused permissions for certificate and training group setup, immediate approval of a user's own certificate submission, or medical-readiness management. |
Standard self-service | No specialist role | When Medical Readiness is enabled, a signed-in user can view and update their own medical-readiness record in the portal. |
2. Role overview and comparison
Module access roles
System role code | Primary access | Data scope | Permissions and conditions |
PERSONNELCAPABILITIES_ADMIN | Personnel Capabilities administration; Home; Certificate Upload Approval; Ground Data; Module Settings; Portal - Certificates | All personnel groups and all people; setup data and organisation-wide settings | Administer the documented Personnel Capabilities areas; approve or reject certificate uploads; maintain Ground Data; change module settings; and delete certificate records in the portal. Optional pages are available only when their related feature is enabled. |
PERSONNELCAPABILITIES_EDIT | Home; Technical Capabilities | All personnel groups and all people | View all groups and update training progress, capabilities, tasks and courses for any person. |
PERSONNELCAPABILITIES_ASSIGN_OWNGROUP | Home | The user's own personnel groups | View the user's own groups and assign people in those groups to training programmes. |
Module access roles - continued
System role code | Primary access | Data scope | Permissions and conditions |
PERSONNELCAPABILITIES_VIEW_VAC_CER | Certificates - Overview; Trainings - Overview; Vaccinations; vaccination information on Home | Records available in the relevant overview | View certificate holders, status and expiry; view training records and progress; and view or search vaccination information. Separate training views require trainings to be split from certificates. Vaccination information requires Vaccinations to be enabled. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Certificates - Overview; Trainings - Overview; Vaccinations; Home; Portal - Certificates | Records available in the relevant administrative area; own certificate in the portal | Add or update certificate and training records; add, change or remove vaccination records; edit vaccination records from Home; and upload or edit the user's own portal certificates where self-service is allowed. Optional pages depend on configuration. |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Portal - Trainings & Certificates; Programme - My Training | The signed-in user's own data | View own certificates, trainings, Technical Capabilities, assigned vaccinations and training programme. Separate training views require trainings to be split from certificates. This role does not open the administrative module. |
Cluster-specific roles
System role code | Purpose | Pages or areas | Data scope | Permissions and conditions |
MANAGE_CERTIFICATES_GROUP | Certificate and training group setup | Certificates - Manage; Trainings - Manage | Certificate-group and training-group definitions | Define and maintain certificate groups and their certificates; define and maintain training groups and their requirements. |
APPROVER | Immediate approval of the user's own certificate submission | Portal - Certificates | The signed-in user's own certificate upload or update | Approve the user's own certificate upload or update immediately so that it does not wait in the approval queue. |
PERSONNELCAPABILITIES_MEDICAL_READINESS | Medical-readiness management and setup | Medical Readiness - Overview; Medical Readiness - Manage; Portal - Medical Readiness; medical-readiness Ground Data | All people in administrative views; other people in the portal; medical-readiness definitions and setup | View medical-readiness status for all people; add or update records for all people; update other people's medical readiness in the portal; and maintain definitions and setup. Medical Readiness must be enabled. |
3. Permissions by module and area
Module access
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_ADMIN | Personnel Capabilities administration | Administrative access across the documented Personnel Capabilities areas, including Home, certificate-upload approval, Ground Data, Module Settings and portal certificate administration. |
PERSONNELCAPABILITIES_EDIT | Home; Technical Capabilities | View all personnel groups and update training progress, capabilities, tasks and courses for any person. |
PERSONNELCAPABILITIES_ASSIGN_OWNGROUP | Home | View the user's own personnel groups and assign people in those groups to training programmes. |
PERSONNELCAPABILITIES_VIEW_VAC_CER | Certificates - Overview; Trainings - Overview; Vaccinations; Home | View certificate, training and vaccination information. Separate training views and vaccination information depend on the relevant module configuration. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Certificates - Overview; Trainings - Overview; Vaccinations; Home; Portal - Certificates | Add or update certificate, training and vaccination information; remove vaccination records; and maintain the user's own portal certificates where self-service is allowed. |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Portal - Trainings & Certificates; Programme - My Training | View the signed-in user's own information. This role does not open the Personnel Capabilities administrative module. |
Home - Capabilities Overview
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_ADMIN | Home | View and manage all personnel groups and all people. |
PERSONNELCAPABILITIES_EDIT | Home | View all personnel groups; update training progress, capabilities, tasks and courses for any person. |
PERSONNELCAPABILITIES_ASSIGN_OWNGROUP | Home | View only the user's own personnel groups; assign people in those groups to training programmes. |
PERSONNELCAPABILITIES_VIEW_VAC_CER | Home | View vaccination information when Vaccinations is enabled. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Home | Edit vaccination records from the overview when Vaccinations is enabled. |
Certificates and trainings
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_VIEW_VAC_CER | Certificates - Overview | View certificate holders, certificate status and expiry. |
PERSONNELCAPABILITIES_VIEW_VAC_CER | Trainings - Overview | View training records and progress when trainings are split from certificates. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Certificates - Overview | Add and update certificate records, including documents and dates. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Trainings - Overview | Add and update training records when trainings are split from certificates. |
MANAGE_CERTIFICATES_GROUP | Certificates - Manage | Define and maintain certificate groups and the certificates in each group. |
MANAGE_CERTIFICATES_GROUP | Trainings - Manage | Define and maintain training groups and their requirements. |
PERSONNELCAPABILITIES_ADMIN | Certificate Upload Approval | Approve or reject certificate uploads submitted by users. |
APPROVER | Portal - Certificates | Immediately approve the signed-in user's own certificate upload or update so that it does not wait in the approval queue. |
Vaccinations
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_VIEW_VAC_CER | Vaccinations | View vaccination records and search the list. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Vaccinations | Add, change and remove vaccination records. |
Medical readiness
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_MEDICAL_READINESS | Medical Readiness - Overview | View medical-readiness status for all people. |
PERSONNELCAPABILITIES_MEDICAL_READINESS | Medical Readiness - Manage | Add and update medical-readiness records for all people. |
PERSONNELCAPABILITIES_MEDICAL_READINESS | Portal - Medical Readiness | Update medical-readiness information for other people. |
No specialist role | Portal - Medical Readiness | View and update the signed-in user's own medical-readiness information. |
Ground Data - setup and reference data
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_ADMIN | Ground Data - Trainers | Add and maintain trainer records. |
PERSONNELCAPABILITIES_ADMIN | Ground Data - Tasks / Skills | Add and maintain skills and tasks. |
PERSONNELCAPABILITIES_ADMIN | Ground Data - Courses | Add and maintain courses. |
PERSONNELCAPABILITIES_ADMIN | Ground Data - Course Authorities | Add and maintain course authorities when this feature is enabled. |
PERSONNELCAPABILITIES_ADMIN | Ground Data - Course Providers | Add and maintain course providers when this feature is enabled. |
PERSONNELCAPABILITIES_ADMIN | Ground Data - Specialist Capabilities | Add and maintain specialist capability definitions. |
PERSONNELCAPABILITIES_MEDICAL_READINESS | Medical Readiness - Manage (Ground Data) | Maintain medical-readiness definitions and setup when Medical Readiness is enabled. |
MANAGE_CERTIFICATES_GROUP | Certificates - Manage; Trainings - Manage | Maintain certificate-group and training-group definitions and requirements. |
Module settings
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_ADMIN | Module Settings - General Settings | Change organisation-wide options, including Vaccinations, the training/certificate split and Medical Readiness. |
PERSONNELCAPABILITIES_ADMIN | Module Settings - Notification Settings | Configure module notifications when Notification Settings is enabled. |
User portal
System role code | Page or area | Permission and condition |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Portal - Trainings & Certificates > Certificates | View the signed-in user's own certificates. |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Portal - Trainings & Certificates > Trainings | View the signed-in user's own trainings when trainings are split from certificates. |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Portal - Trainings & Certificates > Technical Capabilities | View the signed-in user's own technical capability progress. |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Portal - Trainings & Certificates > Vaccinations | View the signed-in user's own vaccinations when assigned. |
PERSONNELCAPABILITIES_VIEW_OWNTRAININGPROGRAMME | Programme - My Training | View the signed-in user's own training programme. |
PERSONNELCAPABILITIES_EDIT_VAC_CERT | Portal - Certificates | Upload or edit the signed-in user's own certificates where self-service is allowed. |
APPROVER | Portal - Certificates | Immediately approve the signed-in user's own certificate upload or update. |
PERSONNELCAPABILITIES_MEDICAL_READINESS | Portal - Medical Readiness | Update medical-readiness information for other people when Medical Readiness is enabled. |
No specialist role | Portal - Medical Readiness | View and update the signed-in user's own medical-readiness information when Medical Readiness is enabled. |
PERSONNELCAPABILITIES_ADMIN | Portal - Certificates | Delete certificate records when needed. |